Memtime Review 2026: Pricing, Features, Pros & Cons
Memtime is a time tracker with no timer. It records an automatic, local timeline of every document, tab, application and meeting that occupied your day in 5- and 6-minute blocks, then lets you assign those blocks to projects afterwards. Here's an honest look at what each tier buys, why Connect is usually the real entry point, and how it compares to Toggl Track and RescueTime in 2026.
Quick Verdict
Best for: Billable professionals who lose money to reconstructed timesheets — agencies, legal, accounting, consultants, architects. Buy Connect, not Basic, unless you genuinely have no project or invoicing software for it to sync with. There is no free tier, only a no-card trial.
What Is Memtime?
Memtime is automatic time tracking software that inverts the usual workflow. Instead of asking you to declare in advance what you are about to work on, it runs quietly in the background and records what you actually did: which documents you had open, which applications and browser tabs were in front of you, which calendar entries you sat in, and — on the top tier — which phone calls you took. Each 5- or 6-minute block of the day gets a factual record.
You then review that timeline and assign spans to projects. Nothing is guessed on your behalf, which matters in professional services where the difference between billable and non-billable is a judgment call, not a pattern match. The practical effect is that Friday afternoon stops being an exercise in archaeology — you are not reconstructing Tuesday from your inbox, you are labelling a record of it.
The other half of the pitch is privacy, and it is what makes the product acceptable to the people it tracks. The timeline lives locally on the user's own machine and is not exposed to an employer; what management sees is the assigned time entries, exactly as they would from a manual timesheet. Around that sits 100+ integrations with project and billing systems, offline-first capture, unlimited custom reports, and per-profession documentation for agencies, legal, accounting, financial advisory, architecture and engineering, software teams, designers, consultants and IT services.
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Memtime Pros & Cons
✓ Pros
- •There is no timer to start, so there is nothing to forget — the single failure mode that kills every manual tracker is designed out of the product rather than nagged about
- •The timeline is captured in 5- and 6-minute increments, which is exactly how legal, accounting and agency billing already works, so the raw data maps onto the invoice without rounding arguments
- •Activity is stored locally on the user's own machine and is not visible to an employer — the same technical capability as surveillance software, deliberately pointed the other way
- •Because it is offline-first, the capture keeps running on a plane, in a client basement, or with the VPN down, and reconciles later
- •100+ integrations on Connect push finished entries into whatever project or billing system already exists, so nobody re-keys timesheets into a second tool
- •Long commitments are genuinely cheaper rather than nominally cheaper: $18 per user/month quarterly falls to $14 annually and $12 on the 2-yearly term for Basic
✗ Cons
- •There is no free tier at all — only a no-card trial. If the model does not suit your team you find out during a trial window, not over a quiet free month
- •It is desktop software that has to be installed and left running, which is a harder internal sell than a browser tab, and it is per-seat on every plan
- •Assignment is still manual. Memtime removes the remembering, not the deciding: someone opens the timeline and drags spans onto projects, typically once a day
- •Integrations are the reason most teams buy it, and they sit on Connect at $26 per user/month quarterly — Basic is only honest for people with no project software at all
- •SSO, Entra ID, SAML and SCIM are Premium-only at $35 per user/month quarterly, so an IT-governed rollout costs nearly double the entry seat
- •The privacy design cuts both ways: a manager who wants to audit what staff did will not get it, which is a feature for the user and a dealbreaker for a certain kind of buyer
Memtime Pricing 2026
Basic
- •$14 on annual, $12 on the 2-yearly term
- •Automatic and offline time tracking
- •Calendar integrations
- •Unlimited custom reports
- •Built-in project management
- •Free trial, no credit card
Freelancers and small teams with no separate project software
Connect
- •$21 on annual, lower again on 2-yearly
- •Everything in Basic
- •100+ software integrations
- •Sync time entries with project software
Anyone whose invoicing already lives in another system — the honest default tier
Premium
- •$29 on annual
- •Everything in Connect
- •Call-system integrations (phone-call time tracking)
- •SSO, Entra ID, SAML, SCIM
- •Priority support
- •Premium integrations
Firms that bill phone time, or IT-governed rollouts that need SSO
Enterprise
- •For teams of 50+ seats
- •Team trial and onboarding
- •Custom integrations
- •SSO, Entra ID, SAML, SCIM
Larger firms that need a procurement conversation rather than a card
Headline prices above are the quarterly term. Annual billing saves up to 20% ($14 / $21 / $29 per user/month) and the 2-yearly term saves up to 33%, taking Basic to $12. Prices are published in ten currencies — euro, pound sterling, Swiss franc, Canadian, Australian and New Zealand dollars, Swedish krona, Norwegian krone and South African rand alongside USD — and every tier starts with a free trial that does not ask for a card. Figures transcribed from the vendor's published pricing page in August 2026.
Memtime vs Toggl Track vs RescueTime
| Feature | Memtime | Toggl Track | RescueTime |
|---|---|---|---|
| Entry price | $18/user/mo quarterly ($14 annual) | ~$9/user/mo | ~$12/mo |
| Free tier | ❌ Trial only, no card | ✅ Free for up to 5 users | ⚠️ Limited free plan |
| Needs a timer started | ❌ Never — fully automatic | ⚠️ Timer-first, some automation | ❌ Automatic |
| Increment granularity | 5 and 6 minute blocks | Continuous timer | Continuous sampling |
| Data stored locally | ✅ On the user's own machine | ⚠️ Cloud | ⚠️ Cloud |
| Visible to an employer | ❌ By design | ✅ Team reporting | ✅ Team plans |
| Works offline | ✅ Offline-first | ⚠️ Partial | ⚠️ Partial |
| Project-software sync | ✅ 100+ on Connect | ✅ Broad | ⚠️ Narrower |
| Phone-call tracking | ✅ Premium tier | ❌ | ❌ |
| SSO / SAML / SCIM | ⚠️ Premium and Enterprise | ✅ Higher tiers | ⚠️ Enterprise |
Toggl Track and RescueTime figures are indicative entry-tier prices and move frequently; check both vendors directly before committing. The Memtime column is transcribed from its own published pricing page in August 2026.
The One Question That Decides It: Do You Lose Money to Forgotten Time?
Every Memtime-versus-alternative decision runs through this. If your team reliably starts and stops timers, you do not have the problem this product solves, and you are paying a premium — Toggl is cheaper, has a real free tier, and its team reporting is stronger. Buy on price and reporting instead.
If your team does not — if Friday is spent reconstructing the week from calendars and sent mail, and everybody quietly under-bills because nobody wants to over-claim from memory — the arithmetic changes. Twenty minutes a day of unrecorded billable work is a meaningful fraction of a professional's rate, and it recurs every week. Against that, $26 per user/month is not really a software decision.
The thing to price carefully is which tier. The integrations on Connect are what stop the finished entries from being re-typed into whatever raises your invoices, and re-typing is the same manual step you just paid to remove. Basic is only genuinely complete for someone running no project software at all. And if IT will require SSO and SCIM before it approves a desktop agent, budget for Premium at the start rather than discovering the requirement during rollout.
Frequently Asked Questions
How much does Memtime cost?
It is per user per month with three published tiers and three billing terms. On the quarterly term, Basic is $18, Connect is $26 and Premium is $35 per user/month. Annual billing saves up to 20% — $14, $21 and $29 respectively — and the 2-yearly term saves up to 33%, taking Basic down to $12. Enterprise is custom-quoted for teams of 50 or more seats. Prices are published in ten currencies including euro, pound sterling, Swiss franc and Canadian, Australian and New Zealand dollars, and every plan starts with a free trial that does not ask for a card. Figures transcribed from the vendor's published pricing page in August 2026.
Does Memtime track time automatically, or do I still have to do something?
It captures automatically and assigns manually, and that split is the whole design. Memtime runs in the background recording which documents, applications, browser tabs and calendar entries occupied each 5- or 6-minute block of your day. It does not guess which client that block belongs to. You open the timeline — most people do it once at the end of the day — and drag spans onto projects. What it removes is the remembering, which is where manual timesheets actually fail; what it does not remove is the professional judgment about what counts as billable.
Is Memtime employee monitoring software?
No, and the distinction is architectural rather than a promise in a policy document. The activity timeline is stored locally on the individual user's machine and is not visible to an employer. Managers see the time entries a person has assigned to projects — the same thing they would see from a manual timesheet — not the raw record of every window that was open. If you are shopping for a tool that shows you what staff actually did all day, this is deliberately not that tool, and you should look at a monitoring product instead.
Which Memtime tier do I actually need?
Ask one question: does your invoicing or project work already live in another system? If yes, you need Connect at $26 per user/month quarterly, because the integrations are the reason to buy it — Basic without them means someone re-keys entries into the tool that raises the invoice, which reintroduces the manual step you just paid to remove. If you genuinely have no project software, Basic at $18 is complete on its own, since it ships built-in project management and unlimited custom reports. Premium at $35 is a narrower case: you bill phone time, or your IT department requires SSO and SCIM.
Memtime vs Toggl Track — which should I choose?
Toggl is cheaper, has a real free tier for small teams, and is the better fit if your team is disciplined about starting timers and you want team-level reporting. Memtime is the better fit if your team is not disciplined about starting timers — which is most teams — because it has nothing to start. The other axis is privacy: Toggl's team reporting is a selling point to managers, and Memtime's local, employer-invisible timeline is a selling point to the people being tracked. Pick on which of those two problems is actually costing you money.
What do the 5- and 6-minute increments actually mean for billing?
They match how professional-services billing already works. Legal and accounting practices commonly bill in six-minute units (a tenth of an hour), and agencies frequently work in five. By capturing at that granularity rather than as a continuous stream, the raw timeline is already in the unit the invoice uses, so converting a day of work into billable lines is an assignment exercise rather than a rounding exercise. It is a small detail that quietly explains why the vendor's documented use cases skew to legal, accounting, financial advisory, architecture and consulting.
ChatGPT already recommends Memtime. Does it recommend yours?
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